Courtroom Specialist I (001090) - #100567
Hillsborough County, Florida
Date: 04/19/2022 23:30 PM
City: Tampa, Florida
Contract type: Full Time
Work schedule: Full Day
CRIMINAL AND CIVIL COURTS
Performs a variety of specialized clerical/administrative duties related to the processing and maintenance of legal and court records.
- Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
- Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
- Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
- Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals
JOB SPECIFIC COMPETENCIES
- Knowledge of general office policies, procedures and practices.
- Knowledge of English grammar and spelling, and arithmetic.
- Knowledge of the court system, legal terminology, and organizational skills, as well as the ability to perform a variety of complex administrative duties.
- Ability to work under stressful conditions and involves contact with individuals involved in emotional and traumatic situations.
- Ability to work independently in the absence of supervision.
- Ability to work under pressure with specific timelines and mandated state and/or agency standard.
- Ability to exercise a high degree of judgment, tact, and diplomacy.
- Ability to use various computer systems, software, and office equipment.
- Ability to exercise excellent communication skills, both orally and in writing.
- Ability to perform accurate computations and verifications of data.
- Ability to establish and maintain effective working relations with government officials, other employees, and the public.
- Ability to comprehend and research laws, statutes, regulations, and other directives.
- Ability to handle restricted, sensitive, and confidential information.
- Ability to support the departments/agency’s goals and visions.
- Ability to tolerate exposure to testimony and evidence, such as photographs of crime scenes and victims; evidence may include syringes, drugs, weapons, blood and unpleasant odors.
- Ability to work prolonged hours when required.
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
- Initiates, processes, and maintains a complete and accurate record, using the case management system and established division procedures; maintaining confidentiality of information learned or acquired as part of position.
- Provides courteous and efficient customer service to all in person, in email and over the phone; is approachable, helpful and personable; and answers questions knowledgeably and with patience.
- Learns and gains proficiency with and adheres to statutes, rules, and requirements.
- Participates in division cross training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned division work.
- Attend court proceedings, records minutes, process court exhibits/evidence, administers oaths to jurors and witnesses, records juror attendance, processes related exhibits/evidence, publishes verdicts, prepares and distribute orders, and performs other duties as required for adherence to court procedures.
- Prepares and issues case-related notices, summons, subpoenas, writs, license suspensions and/or warrants as required.
- Accurately notate, enter and update court records including financials for several court types.
- Prepares cases/dockets for court, within required deadlines.
- Performs quality control of court records.
- Performs data entry and research for prolonged periods.
- Assist with the development of standard operating procedures to improve quality of service, productivity and efficiency.
- Researches, collects, organizes and evaluates information to produce a work product that provides systematic instructions.
- Tracks, maintains records and assists in the preparation of statistical and other departmental reports.
Performs other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical staff.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Graduation from high school or possession of a GED Certificate and one (1) years of experience in the processing, examining, preparing or reviewing of any type of legal document.
- Has the education needed or more for this position.
- Has the legal experience needed or more for this position.
- Has the ability to learn the job and perform the job successfully.
- Has broad knowledge of criminal and/or civil court systems.
- Comfortable with conducting court tasks in person, via phone and with using ZOOM audio/video service.
- Be familiar with legal terminology; an understanding of terms commonly used in courts.
- Be familiar with some laws, statutes, and Rules of Court Procedures.
- Be familiar with legal terminology; an understanding of terms commonly used in courts.
- Has broad knowledge of the Clerk of Circuit Court and the functions/services that it provides.
- Fully understands the nature of the job and what it means to be a public/civil servant.
- Possess high quality customer service skills and provide professional service to customers of all types.
- Be able to communicate effectively, orally and in writing.
- Be a good listener.
- Be flexible with attendance and able to work prior to 8:00 a.m. and after 5:00 p.m. to attend court proceedings. When applicable be able to work weekends, holidays, afternoons and night court proceeding.
- Be able to adjust work schedules due to the needs of the office. Be able to maintain an overall good attendance record.
- Be able to maintain professional composure in a courtroom setting at all times and maintain proper courtroom etiquette.
- Capable of maintaining an appropriate demeanor, remain impartial and not be effected by information, testimony or graphic evidence during court sessions.
- Has great attitude and interpersonal skills, and can develop a rapport with judges and court personnel.
- Has the ability to sit and write concise court notes, keeps minutes of proceedings for extended periods of time.
- Be a mature, responsible worker that is committed to representing themselves and the Clerk's Office is a positive manner in demeanor and dress.
- Has excellent computer skills and be proficient in numerous software applications.
- Be able to prioritize and multitask effectively and efficiently.
- Be self-motivated.
- Be able to troubleshoot.
- Be able to make sound, practical and timely work decisions.
- Be detail-oriented, organized and has the ability to assist the judge with keeping court running smoothly.
- Be a team player, dependable, flexible and has good interpersonal skills with all employees within the work area/department.
- Be able to cross-train in various courtrooms.
- Has the ability to follow directions, rules, strict procedures and policies.
- Has strong administrative abilities with good work habits.
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
A passing score on a general clerical exam.
The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; may also require repetitive motion, speaking, and visual acuity.
Work is performed in dynamic environment that requires sensitivity and responsiveness to changes that include goals, priorities, and needs of the organization and position.
Classified - An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation.
- Courtroom Specialist I
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- Courtroom Specialist IV
- Sr. Director
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
: United States-Florida-Tampa
: Courtroom Specialist I.N.Court
: CCC-CO-Court Operations
: Apr 19, 2022
: May 10, 2022
16.54 - US Dollar (USD) Hourly
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