Buyer - Supply Chain Services - FT Day Shift - #100612

Southwell, Inc.


Date: 04/20/2022 00:00 AM

City: Chula, Georgia

Contract type: Full Time

Work schedule: Full Day

DEPARTMENT: Supply Chain Services


F ACILITY: Tift Regional Medical Center


WORK TYPE: Full Time


S HIFT: Day Shift


HOURS: 8 am to 4:30 pm





SUMMARY:


The Buyer is responsible for the procurement function under the direction of the Director. Reviews and checks for accuracy, need, and specification of the request. Processes approved orders and requisitions. Places orders with suppliers utilizing phone, EDI (electronic data), fax, or other required methods. Interfaces directly with Accounts Payable and Distribution in instances where receiving and price discrepancies may occur and works with suppliers to prevent invoicing problems. Reports all major or consistent issues to the Director, and coordinates product returns with vendors, shipping and receiving. Assist with cost analysis, solicitation of bids and review data; works and has knowledge of the group purchasing organizations and the contracts. Works with department managers in relation to procurement to establish specifications and need. Carries out all directives issued by the Director of Supply Chain Services on a consistent basis to properly manage the needs of the organization





RESPONSIBILITIES:


* Places orders in a timely manner.



  • Reviews requests prior to ordering to ensure proper information and approvals are included.
  • Ensures ordering of supplies/equipment are made to proper requesting department.
  • Carries out STAT orders immediately.
  • Communicates directly with Accounts Payable to correct discrepancies that exist between the purchase order and the invoice.
  • Verifies pricing discrepancies between the order price and the price loaded in the item master.
  • Investigates and compares pricing from various vendors to ensure the best pricing.
  • Informs user department of any delay of shipment, and follows up with the company concerning backorders.
  • Reviews backorder report and takes appropriate actions to correct issues related to the backorder.
  • Confirms orders in a timely manner addressing any discrepancies between the PO and the confirmation.
  • Informs requesting department of any discrepancy between their requests and the confirmation from the supplier.
  • Reviews key performance reports and creates action plans to resolve any indicators that are out of line with the benchmarked performance standards.
  • Works with distribution and supplier on coordinating returned items and properly setting up the returns in the MMIS.
  • Works with distribution on resolving receiving discrepancies.
  • Responds promptly to all requests or inquiries from requesting departments made through email, phone, or the MMIS.
  • Reviews daily the purchase orders to ensure there are no open messages holding up the PO from processing such as unreleased lines or receiving messages.
  • Reviews open returns and takes appropriate action to close them.
  • Works with suppliers on shipping discrepancies.
  • Verifies product codes on the packing slip matches those on the purchase order, and takes appropriate measures to correct any discrepancies.
  • Prioritizes responsibilities to ensure the completion of job duties.
  • Keeps abreast of all pertinent federal, state and facility regulations, laws and policies as they presently exist and as they change or are modified.
  • Understands and adheres to compliance standards as they appear in the Corporate Compliance Policy, Code of Conduct, and Conflicts of Interest Policy.
  • Demonstrates age-specific skills as required by position.
  • Offers suggestions on ways to improve operations of department and reduce costs.
  • Attends all mandatory education programs.
  • Improves self-knowledge through voluntarily attending continuing education/certification classes.
  • Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements.
  • Willing to cross-train in order to better assist co-workers and to provide maximum efficiency in department.
  • Volunteers/participates on hospital committees, functions, and department projects.
  • Manages resources effectively.
  • Reports equipment in need of repair in order to extend life of equipment.
  • Makes good use of time so as to not create needless overtime.




EDUCATION:


* High School Diploma or Equivalent







OTHER INFORMATION:


Associate's or Bachelor's degree preferred





COMPETENCIES & SKILLS:


* Takes personal responsibility for the quality and timeliness of work, and achieves results with little oversight.



  • Adapts to changing business needs, conditions, and work responsibilities and works with a variety of situations, individuals, groups, and varying customer needs.
  • Basic computer skills
  • Is reliable and trustworthy while performing work in a consistent and timely manner.
  • Earns others’ trust and respect through consistent honesty and transparency in all interactions.
  • Correctly interprets and follows instructions.
  • Recognizes obstacles and moves forward with potential solutions without hesitation.
  • MS Office
  • Conveys ideas and facts orally using language the audience will best understand.
  • Resolves difficult or complicated challenges.
  • Does what he/she commits to doing.
  • Focuses on results and desired outcomes and how best to achieve them in order to get the job done.
  • Manages own time, priorities, and resources to achieve goals.
  • Maintains composure in highly stressful or adverse situations.
  • Ensures that work is complete and accurate and follows up with others to ensure that agreements and commitments have been fulfilled.
  • Conveys ideas and facts in writing using language the reader will best understand.






Southwell/

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