Advancement Associate II - #337401
Southeastern Community College
Date: 07/22/2021 13:00 PM
City: Whiteville, North Carolina
Salary: $3,000 / month
Contract type: Full Time
Work schedule: Full Day
- The minimum qualifications for this position include an Associate’s Degree in Business Administration, or related area field, and one year of work experience.
- Proficiency in non-profit finance and/or accounting.
- Excellent administrative, decision-making and organizational skills to include proficiency in Microsoft Word, PowerPoint, Access and Excel.
- Commitment to being a team player.
- Willingness to participate in community service events
- Willingness to carry out institutional effectiveness activities and participate in the life of the college (e.g., serve on committees, participate in activities).
- Commitment to the community college “open door” philosophy and the comprehensive community college concept.
- Bachelor’s Degree in Business Administration, or related field.
- Experience in fund raising and/or institutional advancement in higher education or related area field.
- Computer skills to include basic competency in Blackbaud/eTapestry software or other donor tracking databases.
Primary Functions of Position
The Advancement Associate reports to the Dean of Institutional Effectiveness and Advancement and provides support to the Institutional Effectiveness and Advancement department and the SCC Foundation, Inc. In order to fulfill the objectives of this position, the Advancement Associate assists the Dean of Institutional Effectiveness and Advancement in daily tasks and activities relating to institutional research, assessment, planning accreditation, support of the College and system initiatives. The position also assists in the management of the SCC Foundation activities, creates and maintains donor records and other databases and assists Business Office staff members in the preparation and management of financial records and other Foundation projects.
- Institutional Effectiveness and Advancement*
Assist the Division of Institutional Effectiveness and Advancement with regard to activities of the offices, committee responsibilities, and deadlines.
- Manage incoming and outgoing communications for the Dean of Institutional Effectiveness and Advancement, confidentially and in priority order and alerting the Dean of any issues, concerns, or potential problems.
- Provide general administrative support to the Dean of Institutional Effectiveness and Advancement.
- Maintain departmental management calendar. Schedule and make all necessary arrangements for meetings, conferences, and appointments.
- Compile and/or proofread a wide variety of complex reports, letters, memoranda , and statistical charts.
- Oversee the centralization, organization, and ongoing maintenance of departmental files to ensure a well organized file system.
- Oversee the processing of all expenses, requisitions, and blanket purchase orders for the department.
- Provide support for departmental related committees, work groups, and other meetings including preparing agendas, taking minutes, and following up on action items.
- Respond to internal and external stakeholders during scheduled business hours.
- Maintains an understanding of the work of colleagues to effectively provide back-up and/or support for co-workers during times when the department is short-staffed or experiencing increased volumes of work.
- Ensure timely facilitation of quarterly academic and assessment procedures.
- Provide support to fellow co-workers.
- Prepares reporting at the request of the Dean of Institutional Effectiveness and Advancement.
- Participates in planning and development of all student learning outcomes as directed by the Dean of Institutional Effectiveness and Advancement.
- Fundraising/Special Events*
- Assists in the development of capital campaigns, planned giving and annual campaigns to include campus-wide/employee campaigns.
- Assists in campaign strategy planning, implementation and preparation as administrative support.
- Prepares and provides reporting materials for Foundation campaigns or special events.
- Processes all donor transactions through the Business Office and keys information accurately into the Constituent Software (eTapestry)
- Assists with budget development and strategic plan for SCC Foundation.
- Develops campaign-related marketing materials.
- Develops and manages campaign, tracking, solicitation efforts and campaign progress.
- Coordinates planning, preparation and administrative support for campaigns and events which may include evenings and weekends.
- Provides information to Foundation directors, donors and other public inquirers regarding on-going activities, special events and contributions as appropriate.
- Scholarships/Ambassador Program*
- Serves on the Scholarship Awards Committee.
- Prepare scholarship criteria as directed by the Foundation Director.
- Coordinate student scholarship recipient meeting.
- Coordinates with the Financial Aid and Business Office to assist the awarding process of Foundation and SCC Success scholarships.
- Serves as administrative support for Ambassador program, ambassador leadership meetings including the year end retreat and maintains activity book.
- Provides administrative support for survey completion, planning documents and other institutional effectiveness documentation.
- Assists with audit requests to complete reports for annual Foundation audit.
- Prepares and maintains SCC Foundation budgets and records for expenditures and payments, while ensuring adherence to internal policies and procedures
- Manages electronic uploaded files from various sources as needed.
- Sends written correspondence (letters, memorials and honor gifts) to donors.
- Maintains Foundation records through filing, retrieval, coding, updating and purging.
- Coordinates the development of and manages special promotional activities, social media presence and other communications outlets to enhance the community’s awareness and understanding of the Foundation’s and how it supports the college’s mission and goals.
- Performs other duties and responsibilities as assigned by the Dean of Institutional Effectiveness and Advancement and the SCC Foundation Director.
- Participates in professional development activities to stay current in the field
Excellent references from previous employers must be furnished upon request. Salary is dependent upon qualifications, experience, and labor market. Position is to be filled no later than August 23rd, 2021.
A completed Southeastern Community College application form, a resume, and undergraduate and graduate transcripts (unofficial copies of transcripts will be sufficient for the screening process, but official copies must be submitted prior to employment) must be submitted to the college Human Resources Office in order for applicants to be considered for this position. Deadline for receipt of applications is August 6th, 2021. Applications received after this date may not be considered.
Applicants should direct all inquiries to the Human Resources Office, Southeastern Community College, and P.O. Box 151, Whiteville, NC 28472.
An Equal Employment Opportunity/Affirmative Action Employer
NC Retirement System
The North Carolina Retirement System provides the foundation of retirement income for employees who have a career in public service. The mandatory contribution by an employee to help pay for the benefit is 6% each pay period.
To be eligible for retirement benefits the employee must contribute to the plan for at least five years to receive a monthly benefit at age 60. Employees who contribute for 20 years are eligible to receive benefits at age 50, and those contributing for 30 years are eligible to receive benefits at any age.
Employees hired on or after August 1, 2011, would need 5 or more years of vesting period for TSERS retirement benefit eligibility for vested deferred, early and service retirement. Retirement is based on a Defined Benefit Plan 401(a) where employee benefits are sorted out based on a formula using factors such as salary history and duration of employment. Investment risk and portfolio management are entirely under the control of the State Retirement Plan. There are also restrictions on when and how you can withdraw these funds without penalties.
Eligible employees are covered under the Disability Income Plan if they are (or become) a State teacher or State employee and they are in service and a member of the Teachers' and State Employees' Retirement System or a participant of the Optional Retirement Program.
Disability under the Plan is the mental or physical incapacity for the further performance of duty (the usual occupation) of a participant provided that such disability was not the result of terrorist activity, active participation in a riot, committing or attempting to commit a felony, or an intentional self-inflicted injury.
Benefits from the Plan are not available for a period of 60 continuous calendar days from the onset of disability. The 60-day waiting period is determined from the last actual day of service, the day of the disabling event if the disabling event occurred on a day other than a normal workday, or the day succeeding at least 365 calendar days after service as a State teacher or State employee, whichever is later.
The monthly short-term benefit will equal 50 percent of 1/12th of your annual base rate of compensation last payable to you prior to the beginning of the short-term benefit period (for teachers, annual base rate of compensation includes any local supplement or coaches supplement) plus 50 percent of 1/12th of your annual longevity payment, if any, to a maximum of $3,000 per month.
Long-term disability benefits are payable after the conclusion of the short-term disability period or after salary continuation payments cease, whichever is later. Benefits are payable for as long as you are permanently disabled, provided you meet the requirements described below.
Supplemental Retirement Plan
Deferred Compensation Plan
Provides state supplemental long term retirement benefits under Section 457 of the Internal Revenue Code.
401K Retirement Plan
Traditional pre-tax contributions – Pre-tax contributions are automatically deducted before any federal or state income taxes are taken out. As a result, pay is not impacted by the full amount of the contribution. These contributions grow until withdrawn. At that point, federal and state income taxes will be incurred.
Roth After-Tax Contributions
Roth contributions are automatically deducted from your paycheck after taxes are paid and therefore, reduce take-home pay dollar for dollar. Roth contributions and returns grow tax-deferred and can benefit members who anticipate being in a higher tax bracket while in retirement and would rather pay taxes at today's rate. Upon retirement, members qualify for income tax free withdrawals.
State Health Plan
The State Health Plan offers health benefits to all eligible teachers, state employees, retirees and other individuals identified in the North Carolina General Statutes. The Plan's mission is to provide quality health care products and services for the health and well-being of our members.
Through healthy living initiatives, the Plan seeks to empower members to make healthier lifestyle choices and to become partners in addressing their health care needs.
The State Health Plan officers two health plan options: The 80/20 Plan and the 70/30 Plan. Both plans are administered by Blue Cross Blue Shield of North Carolina by benefits are paid by the state, not Blue Cross NC.
This plan has lower premiums in exchange for higher copays and coinsurance. Affordable Care Act preventive services and medications are covered at 100%, which means there is no charge to you. An example of such a service included an annual physical.
This plan has higher premiums than the 70/30 Plan in exchange for lower copay and lower coinsurance. In addition, the deductible is lower on this plan than the 70/30 Plan. with this plan, Affordable Care Act preventive services and medications are covered at 100%, which means there is no charge to you. An example of such a service included an annual physical.
Basic Life ($10,000) and AD&D is provided to all active full time employees working 30 hours or more per week. Employees have the option to purchase additional life insurance through the Voluntary Group Term Life Insurance benefit through Companion Life Insurance Company. Employees can select $10,000 to $500,000 in increments of $1,000.
The Guarantee Issue Amount for employees under age 60 is $100,000. Employees can also choose life insurance coverage for their spouse and/or dependent children from 6 months to age 26. Term Life 1000 and Universal Life 1000 are additional supplemental life products offered by Colonial Life & Accident Insurance Company.
Southeastern Community College offers all eligible employees a comprehensive Flexible Benefits Program. The products described below are voluntary, employee paid benefits and eligible employees have the opportunity to select the programs in which they wish to participate.
Flexible Spending Account
- Medical Reimbursement
- Dependent Care
Group Term Life
Identify Theft/Legal Plan
Annual leave credits are provided for full-time or part-time (half-time or more) non-teaching, regular employees who are working or on paid leave for one-half or more of the regularly scheduled workdays in a month. The rate of leave earned is based on length of total permanent state service. Leave for part time employees is computed as a prorated percentage of the leave earned by full-time employees. Annual leave is earned based on years of service as shown in the following table:
Less than 5 years 9.33 hrs / month
5 – 10 years 11.33 hrs / month
10 – 15 years 13.33 hrs / month
15 – 20 years 15.33 hrs / month
20 years + 17.33 hrs / month
Full-time employees (Faculty and Staff) earn eight hours of sick leave per month. Sick leave is also used for bereavement.
Job Type: Full-time