Program Coordinator - #337876

Arizona State University


Date: 07/22/2021 19:00 PM

City: Tempe, Arizona

Salary: $32,663 - $40,000 / year

Contract type: Full Time

Work schedule: Full Day

The ASU College Assistance Migrant Program (CAMP) Scholars Project in the School of Transborder Studies is seeking a Program Coordinator to meet the budgetary, personnel, and organizational needs and objectives of the CAMP Project. The CAMP Project is a federally funded college access and retention program for the children of Arizona’s migrant seasonal farmworkers (MSFW).



The Program Coordinator is primarily responsible for, independently and in collaboration with the Project Director, coordinating operations, activities and functions for the ASU CAMP Scholars Project to ensure the goals and objectives are accomplished in accordance with priorities, time limitations, funding limitations and other specifications according to both ASU and U.S. Department of Education policies & procedures.



This position works closely with a diverse population, including faculty, staff, students, alumni, donors, vendors and outside constituents. The successful candidate will have excellent bilingual (English/Spanish) communication and customer service skills – both oral and written – as well as a strong background in business operations; the capability to manage the budgetary, personnel, and operational activities of the Project and to apply these capacities to plan,

assess, and determine the direction and needs of the program in order to meet its educational objectives. Sensitivity to characteristics and needs of low-income, first-generation, underrepresented, and/or MSFW students, and a passion about MSFW student success is essential to this position.


Job Family


Business Operations

Department Name


School of Transborder Studies

Full-Time/Part-Time


Full-Time

VP Code


EXEC VP/PROVOST

Scope of Search


Open

Grant Funded Position


This is a grant funded position. Continuation is contingent on future grant funding

Salary Range


$32,663 – $40,000 per year; DOE

Close Date


05-August-2021

Category


02

Essential Duties


  • Oversee all participant and project records; maintain databases and record keeping/filing systems to ensure compliance with grant regulations.
  • Execute necessary travel arrangements, reservations and itineraries; determines and prepares background materials as needed.
  • Participate and assist in preparation of periodic reports, financial statements and records on project activities, progress, status or other special reports for management or outside agencies including the Annual Performance Report to the U.S. Department of Education. Hire and supervise student staff.
  • Assess student financial needs and oversee award processes.
  • Collaborate with Project Recruiter; create print and online communications and promotional literature (newsletters, brochures or flyers) in Spanish and English; coordinate process from development through printing and distribution.
  • Coordinate project activities with inter-related activities of other programs, units, or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
  • Consult with and advise staff, students and others to provide technical advice, problem solving assistance, answers to questions about project goals, procedures, services and policy interpretation; referrals to appropriate project staff.
  • Coordinate logistics, scheduling, participant communications, and post-event activities for workshops, meetings, events or symposiums.
  • First line of contact between office and public.
  • Interact and maintain liaison with students, faculty, staff and outside/community agencies in facilitating project objectives.
  • Periodically represent ASU CAMP Scholars Project at community and educational events as necessary.
  • Perform other duties as assigned that support the goals of the project.

Minimum Qualifications


Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Desired Qualifications


  • Demonstrated knowledge of basic project management and ability to maintain accurate project records and compile special reports.
  • Demonstrated knowledge of Workday, Concur, PeopleSoft, Google Docs, DropBox, Microsoft Office Applications (Excel, Word, PowerPoint, Outlook)
  • Experience with and/or sensitivity to characteristics and needs of MSFW and their rural communities or with low-income, first-generation, and/or under-represented students
  • Experience working in a higher education environment with a general understanding of policies, procedures and confidentiality.
  • Bilingual (English/Spanish) communication, both verbal and written.
  • Experience in organizing work of self, coordinating activities and establishing priorities.
  • Evidence of effective communication skills, attention to detail, critical thinking skills, customer service skills, establishing and maintaining effective working relationships, and working in a fast-paced environment with diverse populations.

Working Environment


  • Activities are generally performed in a regular, climate controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
  • Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
  • Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement


The School of Transborder Studies promotes academic excellence and social change by developing cutting-edge interdisciplinary knowledge regarding the populations of the U.S.-Mexico borderlands and beyond. Our aim is to affect social change by developing and nurturing integrated transborder scholarship and teaching, leading to more prosperous and sustainable transborder communities. We strive to affect transborder policy and social practice to promote individual, group, and regional prosperity in a globalized world

ASU Statement


Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.



ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree



AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.



Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.


Employment Verification Statement


ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications

Background Check Statement


ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check

Fingerprint Check Statement


This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check

Instructions to Apply


Application deadline is 3:00PM Arizona time on the date indicated.



Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.



Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.



ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.



Only electronic applications are accepted for this position.


Program Coordinator | Arizona State University

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