PPS Administrative Specialist - #390246

The State of Kansas

Date: 08/19/2021 19:30 PM

City: Overland Park, Kansas

Salary: $1,466 / hour

Contract type: Full Time

Work schedule: Full Day

Important Recruitment Information for this vacancy

  • Job Posting closes: Open Until Filled

Agency Information:
Department for Children and Families

Kansas City Region-Overland Park

PPS Support Services/PPS FACTS and Pathlore


About the Position

  • Who can apply: External

  • Classified/Unclassified Service: Unclassified

  • Full-Time/Part-Time: Full-time

  • Regular/Temporary: Regular

  • Work Schedule: Monday through Friday

  • Eligible to Receive Benefits: Yes

  • Veterans' Preference Eligible: Yes

$14.66/hr, $30,492.80/annually

  • Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

  • Comprehensive medical, mental, dental, vision, and additional coverage

  • Sick & Vacation leave

  • Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

  • Paid State Holidays (designated by the Governor annually)

  • Fitness Centers in select locations

  • Employee discounts with the STAR Program

  • Retirement and deferred compensation programs

Position Summary & Responsibilities

Position Summary:

Plans, coordinates, and communicates FACTS program training for the region. Provides training to new FACTS workers in small group presentations as well as one-on one training. Will assist in developing and updating training materials as needed. Will provide feedback to the Supervisor and PA on staff progress in learning and retaining training information. Must have FACTS experience

Maintains Pathlore records for the region. Sets up courses/classes and ensures updates in the Pathlore system. Prepares reports from Pathlore to facilitate compliance with mandatory training. Prepare training materials for upcoming classes, including participant roster, attendance sheet, and evaluations to each instructor for every training course offered. Must have communication skills as daily communication required regarding upcoming training schedule, training requirements, and options. Answers questions from staff and management regarding program training. Prepares training schedule and sends out communication of upcoming training. Drafts e-mails, letters, brochures, posters and other means of publicizing training courses and events. Coordinates with outside trainers regarding registration, facility use, scheduling, and course documentation.

: http://content.dcf.ks.gov/hr/careers/K0228679.pdf


  • Education: High School Diploma or equivalent

  • Minimum Qualifications: Two years of experience in general office, clerical, and administrative support work. Education may be substituted for experience as determined relevant by the agency.

  • Two years FACTS entry experience and training experience

Recruiter Contact Information

  • Name: John D'Ambrisi

  • Email: John.Dambrisi@ks.gov

  • Phone: 913-948-3641

Job Application Process

  • First Sign in or register as a New User.

  • Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications

  • Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

  • Start your draft job application, upload other required documents, and Submit when it is complete.

    • Manage your draft and submitted applications on the Careers> My Job Applications page.

  • Check your email and My Job Notifications for written communications from the Recruiter.

    • Email – sent to the Preferred email on the My Contact Information page

    • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

  • State of Kansas Online Job Application
  • KDOR Tax Clearance Certificate
  • Transcripts-Must be attached for positions that require a degree and can be unofficial
  • DD214 (if you are claiming Veteran’s Preference)
  • Resume (or choose existing if you have one)
  • Cover Letter

  • Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” and “Save Tax Clearance Certificate as a PDF”

Kansas Tax Clearance Certificate Required:
Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE):
Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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