Unit Assistant - #440077

Kaiser Permanente

Date: 09/15/2021 11:30 AM

City: Tiburon, California

Contract type: Full Time

Work schedule: Full Day

This position is responsible for supporting and coordinating the administrative activities of the nursing unit. May be assigned to cover multiple units.

Essential Functions:

  • Processes transfers and discharges using the Admit-Discharge-Transfer (ADT) system in the electronic medical record.

  • Answers and appropriately routes internal and external telephone calls.

  • Orders materials and supplies for the unit, and collects equipment and medication from the dumb waiter system.

  • Answers call system from nurses' station; follows up with patient and/or family as appropriate.

  • Makes follow-up appointments for patients as necessary.

  • In conjunction with Discharge Coordinator, organizes transfers to skilled nursing facilities, including printing relevant sections of the patient chart.

  • Prepares discharge packets and other documents for patients (including maternal/baby).

  • Maintains the unit's business equipment, including maintaining appropriately charged wireless carts.

  • Arranges for special maintenance or repair of the unit's business equipment.

  • Updates the unit's white board (this function may be eliminated).

  • Maintains the Minimum Record.

  • Assists unit personnel in the use of the electronic medical record and other systems; may act as the unit resource for computer-related issues.

  • Acts as greeter for the unit, greeting new patients and their families.

  • Coordinates discharge times, contacts family members with discharge information, and otherwise facilitates a timely discharge when the patient is ready.

  • Initiates unit's downtime procedures when necessary.

  • Communicates with other units/departments.

  • May support Environmental Services in the data entry into the ADT system the status of clean and dirty beds.

  • May help to facilitate co-pay collections by communicating with the Admitting office when family members are present on the unit, relaying information to Admitting or to the patient/family, etc.

  • Assists with other unit duties such as collecting meal trays, taking STAT specimens to the lab, etc.

  • Performs other related duties as assigned.

Grade: 220

Basic Qualifications:


  • N/A.


  • High School Diploma/GED.

License, Certification, Registration

  • N/A.

Additional Requirements:

  • Working knowledge of PCs and the ability to navigate in a Windows environment utilizing a mouse.
  • Basic knowledge of office equipment (fax machine, copy machine, scanner).
  • Typing 25 wpm.
  • Ability to read and comprehend complex instructions, correspondence, and medical record documents in English.
  • Ability to write simple correspondence using email.
  • Working knowledge of computer applications to include Windows 95/97, 2000 or Windows NT is required.
  • Must be willing to work in a Labor Management Partnership environment.
  • Also refer to Position Specifications outlined in the appropriate collective bargaining agreement.

Preferred Qualifications:

  • Medical Terminology certificate.

PrimaryLocation :

HoursPerWeek : 1

Shift :

Workdays : Sun, Mon, Tue, Wed, Thu, Fri, Sat, *Shifts vary based on needs of the unit.

WorkingHoursStart :

WorkingHoursEnd :

Job Schedule :

Job Type : Standard

Employee Status : Regular

Employee Group/Union Affiliation : A01|SEIU|United Healthworkers

Job Level : Entry Level

Job Category : Clinical Support

Department :

Travel : No

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