Eligibility Worker I/II - Burney Only - #440124

Shasta County


Date: 09/15/2021 12:00 PM

City: Burney, California

Salary: $36,504 - $52,632 / year

Contract type: Full Time

Work schedule: Full Day

CURRENT VACANCY IS WITHIN THE ECONOMIC MOBILITY BRANCH
OF THE HEALTH AND HUMAN SERVICES AGENCY – BURNEY DIVISION


WRITTEN EXAM IS TENTATIVELY SCHEDULED FOR OCTOBER 2021


SEE “SPECIAL REQUIREMENT” SECTION REGARDING POSSESSION

OF A VALID DRIVER’S LICENSE


SKILLS OR EXPERIENCES LISTED UNDER THE IDEAL CANDIDATE


STATEMENT MAY ALSO BE USED TO SCREEN APPLICATIONS

FINAL FILING DATE: SEPTEMBER 30, 2021 AT 5:00 PM


SALARY INFORMATION


Eligibility Worker I:
$3,042 - $3,883 APPROXIMATE MONTHLY* / $17.55 - $22.40 APPROXIMATE HOURLY*
Eligibility Worker II:
$3,437 - $4,386 APPROXIMATE MONTHLY* / $19.83 - $25.30 APPROXIMATE HOURLY*

*Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases*
Please visit https://co.shasta.ca.us/MOUs

ABOUT THE POSITION


Determines the eligibility of applicants and recipients for public assistance programs through interactive interviewing and fact gathering; maintains current knowledge of program regulations and procedures necessary for multi-program caseload administration; initiates and processes casework through an automated system; identifies needs and makes appropriate referrals for health, social, and/or employment services; and performs related work as required

The person filling this position will work in Burney California but initial training will be held in Redding California; training may last as long as three months. All travel and transportation costs will be the employee's responsibility.


DISTINGUISHING CHARACTERISTICS


Eligibility Worker I
: Working under close supervision, Eligibility Worker I is the entry/trainee level in the Eligibility Worker series. Employees in this class receive in-service training, and are given detailed instructions in the performance of routine duties related to eligibility for public assistance programs and caseload administration. As requisite skills and knowledge are developed, greater independence and the full scope of responsibility are exercised. Employees are expected to promote to Eligibility Worker II after one (1) year of satisfactory performance at the trainee level

Supervision Exercised and Received: Incumbents in the Eligibility Worker I/II classification receive supervision from an Eligibility Supervisor, and may receive lead direction from an Eligibility Worker III

Eligibility Worker II:
Working under general supervision, Eligibility Worker II is the journey level in the Eligibility Worker series. Employees at this level are expected to manage a full, multi-program caseload independently, referring non-procedural questions to the supervisor. Positions in this class are flexibly staffed and are normally filled by advancement from the lower level of Eligibility Worker I, or if filled from the outside, require prior related experience.

Eligibility Worker II differs from Eligibility Worker III in that the latter may provide lead direction and/or perform specialized assignments in areas such as quality control or fraud prevention, requiring an advanced level of technical knowledge. The Eligibility Worker series differs from the Employment & Training Worker series in that the latter provides employability services to eligible applicants of social services agencies

Supervision Exercised and Received: Incumbents in the Eligibility Worker I/II classification receive supervision from an Eligibility Supervisor, and may receive lead direction from an Eligibility Worker III

APPLICANT INFORMATION REGARDING THE NATURE OF WORK PERFORMED


Eligibility Worker I:


Introduction:
Submitting an application is the first step toward a valuable and rewarding career as an Eligibility Worker. We offer this additional information in an effort to provide you with a clear understanding of the nature of the job and its requirements. Please take the time to review this information prior to submitting an application

Nature of work:
The primary function of an Eligibility Worker involves determining the eligibility of applicants and recipients for public assistance programs. Eligibility work is performed in an office environment, not in the field, and includes processing of a broad range of paperwork and entering information into a computer-based eligibility system with very time sensitive agency and legal deadlines. Individuals with bank teller experience are often well suited to Eligibility Worker positions, as are those who have determined eligibility for loans, etc

Typical duties of an Eligibility Worker include
: Acting as the first contact for individuals seeking public assistance; interviewing applicants and recipients (clients) to obtain and verify information needed to determine initial and/or ongoing eligibility for public assistance. This often requires obtaining information in difficult and/or emotional situations on issues such as earnings and financial obligations and/or parental status and living arrangements and maintaining control of the interview if the client becomes hostile or angry over the interview questions; learning numerous state and federal program regulations and specific county practices through intensive training prior to full case assignment and ongoing training thereafter

The work of an Eligibility Worker is highly regulation driven with ongoing reliance on regulations; instructing clients in the completion of various forms and reviewing applications for completeness and consistency; explaining program benefits, requirements and procedures, including eligibility factors, to public assistance clients; in some cases, visiting clients in their homes for the purpose of obtaining and verifying information; determining program eligibility in accordance with current regulations using the computer-based eligibility system; researching questionable information provided by an applicant until satisfactory explanations regarding eligibility status are confirmed; reporting cases where fraud is suspected; advising clients of deadlines, timeframes, and necessary actions to be taken; working with clients who often do not take the necessary actions within the required timeframe; establishing and maintaining multiple case files through regular updating and review; documenting all communications and contacts with clients; planning and organizing a large caseload, ensuring that accuracy levels are maintained and that cases are processed within the specified timeframes set by federal and state regulations; preparing system generated documents necessary to initiate, continue, and/or modify public assistance; computing and authorizing grant amounts based on financial and family status; computing CalWORKs budgets, Medi-Cal budgets, General Assistance budgets, and CalFresh budgets in order to calculate grants; reviewing and explaining to clients public assistance amounts and authorizing payment of monthly benefits; providing information and making routine referrals to resources available through the County and within the community for clients desiring or needing services

In some cases, Eligibility Workers also refer clients to and communicate with Social Workers and other staff to coordinate family services

Note:
An Eligibility Worker's responsibilities do not include social service casework. An Eligibility Worker is not responsible for working with clients to attempt to resolve their personal or social problems

Eligibility Workers are expected to handle a high volume of deadline driven work which requires them to keep up to date on changes in rules, laws, procedures, etc. that effect processing timelines. Applicants must be able to prioritize, plan and project their work, but at the same time be flexible to changes at any moment, such as unscheduled visits from clients

It is important to understand that the actions you take as an Eligibility Worker affect the lives of clients and their families

Controversial Issues: As an Eligibility Worker you may be required to take actions that conflict with your own values. An Eligibility Worker must be able to accept clients' differences and interact with them in a non-judgmental manner. Some of the controversial issues encountered in an Eligibility Worker environment include:

Granting Medi-Cal for clients requesting abortions; granting Medi-Cal to minors without their parent's knowledge; clients with AIDS and other communicable diseases; applicants/recipients involved in Welfare fraud; clients who have substance abuse dependency; clients who are domestic violence victims; clients who are mentally ill; clients with felony convictions; homeless individuals and families; elderly and/or disabled clients placed in long-term care facilities; mandatory report of child and adult abuse; clients whose life style, culture and/or values may be significantly different than your own.


EXAMPLES OF ESSENTIAL DUTIES

Eligibility Worker I: Duties may include, but are not limited to, the following. For Eligibility Worker I, duties are performed at the trainee level: Performs interactive interviews to elicit eligibility information and identify need for public assistance programs and services; analyzes financial and eligibility information to determine initial or continuing eligibility for multiple aid programs; explains regulations, rules, and policies to clients and apprises them of their rights, responsibilities, and eligibility for participation; ensures accuracy and completion of application and declaration forms; resolves discrepancies by securing documentation, medical records, and confirmation from other agencies; initiates a total-household assistance case; enters and retrieves numerical and narrative data, and issues benefits from an automated computer system; reads and interprets computer printouts and information on computer screens; prepares correspondence and reports; organizes caseload so that necessary case records and documents are processed and updated within specific time limits established by regulation and local policy; performs related duties as assigned

Eligibility Worker II:
Duties may include, but are not limited to, the following. For Eligibility Worker II, duties are performed at the journey level: Performs interactive interviews to elicit eligibility information and identify need for public assistance programs and services; analyzes financial and eligibility information to determine initial or continuing eligibility for multiple aid programs; explains regulations, rules, and policies to clients and apprises them of their rights, responsibilities, and eligibility for participation; ensures accuracy and completion of application and declaration forms; resolves discrepancies by securing documentation, medical records, and confirmation from other agencies; initiates a total-household assistance case; enters and retrieves numerical and narrative data, and issues benefits from an automated computer system; reads and interprets computer printouts and information on computer screens; prepares correspondence and reports; organizes caseload so that necessary case records and documents are processed and updated within specific time limits established by regulation and local policy; and performs related duties as assigned.


TYPICAL QUALIFICATIONS

Knowledge of: Note: The level and scope of the knowledge and skills listed below are related to job duties as distinguished between the two levels in the Definition section.

General goals and purpose of public social services programs; techniques of interviewing and information gathering; computer terminology and computer keyboard arrangement; modern office practices, methods, and procedures; basic record keeping practices and procedures; basic mathematics.

Ability to:
Apply the policies, procedures, and programs of the County Social Services Department; apply the laws, rules, and regulations governing eligibility and grant determination for multiple public assistance programs and the case administration of these programs; identify available resources, and communicate with others to obtain and verify information concerning eligibility; use fact finding techniques and perform in-depth and interactive interviewing; determine appropriate course of action in emergency situations; make referrals to appropriate agencies and social service programs; detect and evaluate potential fraudulent situations; analyze and interpret written, numerical, and verbal data from various sources; enter data accurately into a computerized system; navigate through computer screens and complete and review basic computer documents and other forms; identify when computer output is incorrect and make corrections; process cases manually as required; plan and organize caseload to ensure work is completed in accordance with regulations relating to eligibility and timeliness; read, understand, apply, and explain complicated and detailed correspondence and reports, regulations, and policy directives; perform a variety of mathematical computations accurately and rapidly; prepare clear, concise, and accurate records and reports; explain complex rules and programs so they can be understood by people of diverse socio-economic and cultural backgrounds; establish and maintain cooperative working relationships with the public and staff; use computers and related software packages; follow written and oral directions and instructions

Eligibility Worker I:


These standards are typically attained with
two (2) years of experience performing clerical duties; OR one (1) year of experience determining eligibility for loans, financial assistance, unemployment, or veterans benefits, or publicly or privately funded health, counseling or social services, OR completion of sixty (60) semester or ninety (90) quarter college units. Some positions may require possession of special language and culture skills as a bona fide qualifications standard. In these cases, candidates must demonstrate that they possess the required skills

Eligibility Worker II:


These standards are typically attained with
one (1) year of full-time experience performing duties of the Eligibility Worker I classification. Some positions may require possession of special language and culture skills as a bona fide qualifications standard. In these cases, candidates must demonstrate that they possess the required skills.

SPECIAL REQUIREMENTS


Some positions in this classification may require possession of a valid California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority

IDEAL CANDIDATE



The ideal candidate will have a clear understanding of the functioning of small community; the need of maintaining confidentiality; and the need to keep personal and professional relationship separated. The ideal candidate will have a strong emphasis on continuous quality improvement; strong work ethic and ability to prioritize assigned work tasks and follow through in a timely manner; excellent listening and strong written and verbal communication skills; excellent customer service skills and initiative; solution based problem solving skills; experience in maintaining cooperative relations and communications with customers, management, and staff; ability to maintain a high standard of professionalism; proficiency in MS Office suite as well as basic knowledge of software and database programs. Meeting the educational requirements is preferred

SUPPLEMENTAL QUESTIONS


Responses to the following must be submitted with a completed application
  • I understand that this position is located in Burney California. Yes ___ No ___
  • I understand the initial training for this position is done in Redding California, may be up to three months long, and all travel and transportation expenses will be my responsibility. Yes ___ No ___
  • Do you possess two (2) years of full-time (40 hours per week) clerical experience which included interaction with the public? Yes ___ No ___
  • Please indicate the length of time you have spent working with various computer systems in a professional setting.
    • ___ None
    • ___ 1 month to less than 6 months
    • ___ 6 months to less than 12 months
    • ___ 12 months or more
  • Do you have one (1) year of full-time (40 hours per week) experience determining eligibility for loans, financial assistance, unemployment, veterans benefits, or publicly or privately funded healthcare services? Yes ___ No ___
  • Have you completed sixty (60) semester or ninety (90) quarter units of college? Yes ___ No ___
  • I understand the nature of this position calls for maintaining the confidentiality of all public assistance clients. Yes ___ No ___
  • I understand, and am willing to meet, multiple deadlines and perform work under the time-sensitive mandates that this position requires. Yes ___ No ___
  • I am willing to work in an environment where my actions and work product will impact the lives of clients and their families, both emotionally and financially. Yes ___ No ___
  • I understand if hired for this position, I will be working with clients who may be in a highly emotional state. Yes ___ No ___
  • I am willing to work in a team environment while maintaining collaborative and effective working relationships. Yes ___ No ___

PHYSICAL DEMANDS AND WORK ENVIRONMENT


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten (10) pounds

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate

OTHER CONSIDERATIONS

  • All new employees are required to have their paycheck directly deposited to a bank account.
  • Some positions may require a valid California driver's license and acceptable driving record according to County policy.
  • Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
  • As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
  • Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing.
  • Shasta County participates in E-Verify. For more information click here (Download PDF reader). If you do not have internet access, contact Personnel at (530) 225-5515 to request a flier.
  • In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
  • Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California (UPEC) – General Unit.
  • Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees’ Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62. An employee in this classification will also contribute up to 8.75% of his/her pay to this plan, or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employees benefit page at Employee Benefits for additional information regarding benefits and CalPERS coverage information. The provisions in this flyer and on the County’s website are for information purposes only. To the extent the provisions of the flyer or the County’s website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.


APPLICATION AND SELECTION PROCEDURES

Shasta County Personnel will accept applications and responses to the supplemental questions until 5:00 p.m., on September 30, 2021. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, “Refer to Resume and/or Cover Letter,” or “See Attached Resume and/or Cover Letter” the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered

Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.


Veterans' Credit
: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE.

Applicants are encouraged to apply on-line at
apply online or submit an application to the Shasta County Personnel Office.

Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.

SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Shasta County Personnel
1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515



NOTE:

Various bargaining units may have benefits that alter from this general summary. This summary of benefits is not a binding document and is provided as a courtesy. Refer to labor agreements (MOUs) for specific benefit information.

THESE BENEFITS DO NOT APPLY TO EXTRA HELP EMPLOYEES

Holidays:

12 paid holidays (96 hours) per year.

Vacation:

10 working days a year during the first three years of service; 15 working days a year - 4 through 9 years of service; 17 working days a year - 10 through 15 years of service; 20 working days a year - 16 or more years of service. Note - accrued vacation leave may not be used until after six months of employment. For purposes of vacation accrual, a working day is no more than 8 hours.

Sick Leave:

96 hours of sick leave are earned each year with no maximum accrual. Employees terminating in good standing after completion of 5 years of continuous service will receive a pro-rata payoff of accumulated sick leave. Unused sick leave may be converted to PERS service credit upon retirement. Note - accrued sick leave may not be used until after three months of employment. Accrued paid leave benefits are used in conjunction with FMLA/CFRA as appropriate.

Bereavement:

Maximum of 24 hours for each non-concurrent death in the immediate family.

Health Plan:

Shasta County contracts with PERS for medical insurance and has an alternative Blue Cross plan. Employees in the Teamsters bargaining unit are insured through a Teamsters Trust plan. Depending on the plan selected, the County pays most, or all, of the employee premium, and contributes a portion of the dependent premium. Contributions are made for a portion of a retiree's insurance premium.

Dental Plan:

The County pays a portion of the employee's and dependents' premium for dental insurance. The employee pays the full premium during the first six months of coverage.

Vision Plan:

The County pays the employee premium and employees may enroll dependents at their own expense.

Life Insurance:

The County pays the premium for life insurance for most employees. The amount of coverage varies by bargaining unit.

Retirement:

The County is in the Public Employees' Retirement System (CalPERS) coordinated with Social Security. Members hired prior to May 8, 2011 are covered under the retirement formula of 2% @ 55 benefit. Members hired after May 8, 2011 but before January 1, 2013 are covered under the retirement formula of 2% @ 60 benefit. Members hired after January 1, 2013 are covered under the California Public Employees Pension Reform Act (PEPRA) with a benefit formula of 2% @ 62. Please review the specific MOU for stipulated retirement formulas.



Employees pay 7.75% of his or her salary, on a pre-tax basis for a period of time as specified in his or her labor contact, or Personnel Rules as appropriate.

Miscellaneous:



  • Deferred Compensation plans available through specified companies.


  • IRC Section 125 plan available for pre-tax payroll deductions for contributions towards un-reimbursed medical expenses and dependent care.


  • Optional insurance products are available.


SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any information on this page or links is subject to change without notice.

Shasta County Personnel



1450 Court Street, Room 348

Redding, CA 96001-1676



(530) 225-5515

Comments, please email: schr@co.shasta.ca.us

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