Coordinator, Promotion - #440228

Capitol Music Group

Date: 09/15/2021 13:30 PM

City: Hollywood, California

Contract type: Full Time

Work schedule: Full Day

Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music; encompassing the jazz icons of Blue Note, Capitol’s generations of pop stars, and the legendary recording of Motown to name but a few. We produce, distribute, and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world’s leading Music Company.

How we LEAD:

This role will provide administrative support for the Promotion Department and be responsible for curating and managing the department’s social media presence.

How you’ll CREATE:

Administrative Support

  • Provide administrative support to the Hollywood based National Promotion staff.
    • Heavy phones, calendar maintenance, book travel
    • Book meetings/boardrooms/schedule outside meetings (reservations, etc.)
    • Process expense reports


    • Pull daily custom Mediabase and BDS airplay reports
    • Pull sales reports using Music Connect and UM-X Suite
    • Collect weekly airplay additions from all promotion format heads
    • Compile data for airplay tracking sheets
    • Design and build email blasts using Photoshop, Keynote, Canva and MailChimp
    • Create web advertisements and one sheet
    • Manage department’s social media presence
    • Coordinate artist/radio social media campaigns
    • Coordinate artist Zoom and phone interviews with radio
    • Coordinate promotions and contests including flyaway and meet & greets
    • Arrange radio programmer and contest winner travel
    • Maintain music library and artist assets
    • Encode music in Mediabase and BDS for spin tracking

Bring your VIBE:

  • Must have excellent writing, spelling and typing skills
  • Strong time management/organizational skills
  • Advanced skills in Microsoft Office suite
  • Advanced experience across all major social media platforms
  • Intermediate skills in Photoshop, Keynote and Canva
  • Tech-savvy
  • Quick learner
  • Detail oriented/strong ability to multi-task
  • Calm and grounded, but assertive when needed
  • Able to comfortably converse with all types of people within and outside the company
  • Good relationship building skills
  • 1-2 years of administrative assistant experience
  • Degree qualified or equivalent experience

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume