Fact Witness Coordinator (General Clerk II) - #440321

Calloway & Associates, Inc.-Senior FOIA Analyst (F

Date: 09/15/2021 14:30 PM

City: Peytona, West Virginia

Salary: $1,460 / hour

Contract type: Full Time

Work schedule: Full Day

Title: Fact Witness Coordinator (General Clerk II)

Location: 300 Virginia Street East, Room 4000, Charleston, WV 25301

Position: Full-time Monday - Friday

Status: Contract - Non-exempt

Duration: September 28, 2021 to September 27, 2022 (with four (4) additional option years ending September 27, 2026)


The Contractor shall provide all clerical services required to perform the tasks related to the support of the USAO fact witness management process by providing a variety of direct assistance to USAO Victim-Witness personnel, AUSAs, legal assistants, administrative staff, and other USAO personnel.

4.1 Statement of Work/Tasks

  • Provide witness management assistance prior to, during, and after trial. Typical assignments include the following: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
  • Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
  • Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
  • Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
  • Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
  • Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
  • Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts,
  • Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
  • Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
  • Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.

The position pays $14.60 per hour based rate and an additional $4.60 H&W (health and welfare).

Required Education

High school Diploma is required, undergraduate degree is preferred

Required Experience

  • Good communication skills
  • Provide word processing and data entry/retrieval
  • Ability to review and analyze data and information from multiple sources
  • Ability to enter and retrieve data from databases
  • Ability to prepare and generate form letters
  • Ability to merge form letters with mailing lists
  • Ability to manipulate, transfer, compute, and print information
  • Ability to prepare and correct reports and correspondence using word processing software
  • Ability to print predetermined management reports
  • Ability to apply specialized terminology
  • Schedule appointments
  • Perform on-line creation of new records
  • Perform on-line data updates and verification of existing records
  • Answer inquiries regarding case-related information as maintained in the database
  • Answer inquiries regarding case-related status

Position includes PTO, Sick time, 401(k) after one year and twelve paid federal holidays included.

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