High Impact Tutoring Program Manager Position #1818 - #495097

State of Colorado Job Opportunities

Date: 10/14/2021 13:01 PM

City: Twin Lakes, Colorado

Salary: $69,600 - $74,400 / year

Contract type: Full Time

Work schedule: Full Day

Department Information

About the Colorado Department of Education

Through setting a clear vision for increasing student performance, CDE continually supports the advancement and improvement of the state’s education system to prepare all learners for success in a rapidly changing global workplace.

The Colorado Department of Education (CDE) provides leadership, resources, support and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.

As the administrative arm of the State Board of Education, CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.

CDE is a values-based agency that serves students, parents, and the general public by protecting the public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.


All students in Colorado will become educated and productive citizens capable of succeeding in society, the workforce, and life.


The mission of the Colorado Department of Education is to ensure that all students are prepared for success in society, work, and life by providing excellent leadership, service, and support to schools, districts, and communities across the state.

In addition to rewarding and meaningful work, we offer excellent benefits:

  • Contribution Plan www.copera.org plus 401(k) and 457 plans
  • Medical and dental health plans
  • Employer supplemented Health Savings Account
  • Paid life insurance
  • Short- and long-term disability coverage
  • 10 paid holidays per year plus paid vacation and paid sick leave
  • RTD EcoPass (Denver Metro locations)
  • BenefitHub state employee discount program
  • Employee wellness program
  • Excellent work-life programs, such as flexible schedules, and professional development.
  • This position is eligible for a hybrid work location (combination of working from home and office)

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Employees at CDE and Equity, Diversity, and Inclusion

  • Creates and sustains a positive workplace culture that conveys the value of an equitable, diverse, and inclusive organization.
  • Encourages additional learning and reflection related to these topics and models these actions.
  • Takes swift and appropriate action(s) to stop any discrimination, harassment, and/or microaggressions when discovered, consulting Human Resources as appropriate.
  • Completes required training regarding EDI

Description of Job

Position Description

The High Impact Tutoring Program (HITP) Manager oversees and coordinates programs that focus on providing high-impact tutoring to address the needs of students as a result of the COVID-19 pandemic. The position will be responsible for grant and program administration, including the administrative budget, in accordance with the authorizing legislation, in coordination with the Director of Standards and Instructional Support.

Program management includes, but is not limited to, the competitive Request for Applications (RFA) process from start to conclusion, professional development, technical assistance, evaluation, and monitoring grantees. Roles and responsibilities include internal and external, local, and state, reporting in accordance with authorizing legislation.

Key Duties and Responsibilities

A. Grant, Project, and Budget Management

  • Organize and manage grant activities, including reporting, budgets, training, contracts, training, and technical assistance supports for funded grantees in order to:
    • Lead implementation e?orts with the selected grantees to improve or expand upon evidence-based practices, services, and interventions for high-impact tutoring.
    • Increase the capacity of grantees activities and connect them to appropriate partners.
    • Develop and maintain a detailed grant schedule, managing and overseeing project management activities to ensure each funded grantee is supported and accountable for making progress and meeting program milestones.
  • Collaborate with supervisor to provide budget oversight, reconcile budgets, manage grants, and provide monthly ?nancial reporting with CDE’s O?ces of Grants Fiscal Management, Accounting & Purchasing.
  • Interface with Local Education Agencies (LEAs), Community-Based organizations and other High Impact Tutoring partners and collaborate with other CDE sta?.
  • Work with the Director of Standards and Instructional Support to exercise ?scal responsibility of the HITP grant program budgets.
  • Design and implement application, approval, and monitoring procedures for grantee budgets.

B. Evaluation and Reporting
  • Use data to assess program implementation and quality and guide quality improvement.
  • Work with CDE’s Procurement O?ce, and other key sta? to develop, execute and update vendor contracts related to data systems and other program evaluation and reporting needs, as applicable.
  • Maintain complete and organized grantee ?les, (i.e., applications, budget, award agreements, Interim and annual ?nancial reports, evaluation reports, etc.).
  • Maintain complete and organized program ?les and documents.
  • Ful?ll state reporting requirements related to funded programs.

C. Instructional Practices Support and Professional Development
  • Conduct professional development training and workshops related to the implementation of the HITP grant
  • strategies and evidence-based practices.
  • Make formal and informal presentations about the program, promising practices and lessons learned upon request.
  • Convene grantees as needed to support their work and provide technical assistance.

D. Communications and Web Resources
  • Work with the supervisor, the Communications Unit at CDE, and state partners to develop communications and messaging to keep all stakeholders engaged and informed.
  • Maintain website information and resources for programs and grants in alignment with CDE’s communications guidelines.

E. collaboration and Partnership
  • Identify potential enhancements to the program and work with the supervisor and Chief Strategic Recovery Officer to consider program updates.
  • Collaborate with other groups within CDE and across state agencies to assist in identifying promising practices and learn from research and evidence-based practices.
  • Build and maintain relationships with multiple project partners, stakeholders, and grantees.
  • Work across the department, in collaboration with the Chief Strategic Recovery Officer.

G. Other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Competency and Qualification Requirements:

  • Knowledge of grant management methods including implementation with fidelity of approved plans, program
  • development to achieve performance goals and outcomes, data analysis and evaluation, monitoring, reporting to funder, and budget management.
  • Knowledge of the K-12 school system in regard to best practices for tutoring programs.

Ability to:
  • Comprehend and apply state and federal statutory language and regulatory and non-regulatory guidance to
  • situational contexts for ensuring compliance with the law.
  • Manage time and priorities under deadline-driven workloads, and work independently with minimum supervision.
  • Identify root causes of problems and submit proposals for effective and long-term solutions.
  • Use logic and reason to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Communicate effectively in writing as appropriate for the needs of the audience.
  • Identify and review complex problems and related information to develop and evaluate options and implement solutions.
  • Experience working successfully across an organization, with multiple teams, to accomplish a goal

Minimum Education Requirements:
  • Bachelor's degree from an accredited college or university in education or a related field such as business, education policy studies, or related field; or year for year equivalent experience in a related field will substitute for a degree.

Other Minimal Requirements
  • Successful grant management experience: including, but not limited to administration, budgeting, data analysis related to performance progress, evaluation, and reporting to funding agencies.
  • Knowledge of how students learn and effective high-impact tutoring strategies, including relevant research.


In-depth knowledge and understanding of best practices, effective strategies, and successful student and family outcomes relevant to HITP preferred.

Recent leadership experience in a K-12 education setting in Colorado or a tutoring company.

Core Competencies

As public servants to the State of Colorado, we share a common set of competencies that all agencies consider “core” and essential for all staff. These competencies correlate to our values and include, but are not limited to, our values related to service, quality, teamwork, and equity, diversity, and inclusion.

Communications: Communicates effectively and professionally in a variety of modalities (phone, e-mails, virtual and in-person meetings, etc.); produces quality written documents; appropriately communicates with all levels of employees and customers; asks appropriate questions to resolve problems and issues; maintains open and honest communication; pursues opportunities to improve communications. Engages in and supports respectful dialogue and courageous conversations about diversity, equity, and inclusion in the workplace.

Interpersonal Skills, Integrity, and Teamwork: Recognizes their role as an employee of the State and the responsibility to act with integrity. Values and leverages the expertise, diversity, skills, and knowledge of colleagues and the communities we serve. Takes initiative to help/support others within and outside of their team. Actively makes connections across the organization to advance the goals of CDE. Contributes and supports change and improvements in CDE's operations. Co-creates a welcoming, supporting, safe, affirming, and respectful environment for co-workers and customers. Recognizes value in all individuals' contributions, values, beliefs, principles, and lived experiences.

Customer Service: Projects a positive attitude and expresses behaviors that promote the values, vision, and mission of CDE. Provides timely, responsive, respectful, and effective service to internal and external customers. Provides service that strives to not only meet but also exceed customer expectations. Keeps calm and effectively diffuses difficult interactions.

Accountability, Results, Action, and Leadership: Demonstrates leadership by taking responsibility and ownership for outcomes and actions. Uses data and collaboration to make informed decisions and seek out ways to improve continually. Takes action, meets deadlines, removes barriers, and finds innovative solutions to problems. Demonstrates accountability for work outcomes and focuses on results. Recognizes the need for and applies a transparent approach to work. Exhibits willingness and an open mind to work towards self-awareness and self-reflection in equity, diversity, and inclusion and participates in continuous learning.

Job Knowledge and Application: Demonstrates required skills and knowledge to perform all components of the job effectively and efficiently. Shares job knowledge and assists with problem-solving. Self-identifies areas for improvement. Identifies and acts on innovative or creative ideas or solutions. Uses technology effectively as required for the job and increases efficiencies.

Supplemental Information

How to Apply:

Applicants MUST submit a resume and cover letter attached to the online application. Applications left blank or marked "See Resume" will not be accepted.

Complete Applications must include the following documents:

  • A cover letter (attach to your online application).

  • A resume (attach to your online application).

Only complete applications submitted by the closing date for this announcement will be given consideration.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Jessica Martella Human_Resources@cde.state.co.us or call 303-866-6600.

Covid -19 Guidelines

Effective September 20, 2021, employees will be required to attest to and verify that

they are fully vaccinated for COVID-19, or, submit to twice-weekly serial testing.

Upon hire, new employees will have three (3) business days to provide attestation to

their status with proof of vaccination, or begin twice-weekly serial testing for


Testing will take place in-person and will be considered paid work time. Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the S tate of Colorado’s Public Health Order and guidance issued by the Colorado Department of Public Health & Environment.

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