Administrative Assistant 1 - #495790

University Systems of Georgia

Date: 10/14/2021 18:30 PM

City: Augusta, Georgia

Salary: $1,320 / hour

Contract type: Full Time

Work schedule: Full Day

Department Information

The Department of Neuroscience and Regenerative Medicine is charged with conducting high-impact original biomedical research and translating the findings to clinical applications, and in educating future physicians and researchers. Our research addresses fundamental questions in cell and developmental biology, endocrinology, neuroscience, regenerative medicine, and cancer biology. Collaborations have been established with clinical departments for studies that investigate various diseases including neurological diseases (stroke, epilepsy, muscular dystrophy, and Guillain-Barre syndrome); psychiatric disorders (schizophrenia and autism); degenerative diseases (osteoporosis); cancer; and endocrinological disorders

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of three years┬┐ progressively responsible experience in administrative support positions.


High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions

Knowledge, Skills, & Abilities

Ability to maintain confidentiality

Ability to prioritize and manage conflicting deadlines

Excellent interpersonal, written and verbal communication skills

Detail-oriented with strong multi-tasking and organizational skills

Proficient in Microsoft Office and other computer software/databases

Ability to work independently, perform well under pressure, meet deadlines and exercise good judgment


This position will provide comprehensive administrative services the Department of Neuroscience & Regenerative Medicine for grant applications, progress reports, agency compliance. This individual will participate in day-to-day operational issues and the long-term planning for the grants and projects. Knowledge of and background in science is preferred. This is an entry level position. There is potential for advancement within the department. Duties will include Preparation of budgets for new grant applications, competing renewals, resubmissions, and progress reports. Complete pre-award grant activities such as proposal preparation, references and editing; proposal budget and justification; update biosketches; format & upload files to electronic platforms. Assist the Chair and Department Administrator and perform related duties as required or assigned. Must be very detail-oriented and self-motivated. Please visit our department website at

The duties include, but are not limited to:

  • Greet visitors, answers telephone, providing correct responses to a variety of questions that may be of a confidential nature (routine and non-routine) about the department's operations or policies, and direct customers to the appropriate resource when questions exceed knowledge
  • Assist in planning and coordinating departmental programs, projects and special events
  • Prepares and processes requisitions, purchase orders and other office forms and documents
  • Maintain office supplies and equipment inventory. Make decisions on purchasing supplies at a value that does not exceed $50 per item and $500 per purchase; gathers and compiles information in support of recommendations for equipment purchases
  • May monitor simple departmental budget, handle general bookkeeping duties and reconcile accounts. Gather fiscal data and submit to appropriate person to support development of the departmental budget or grant proposals
  • Receive incoming correspondence, check and compare with previous communication, compose routine correspondence, format and type documents, proofread and edit draft material, determine priority of incoming material and route to appropriate personnel
  • Maintain supervisor's calendar, schedule meetings, and make travel arrangements, process travel reimbursements, and other forms incidental to these responsibilities
  • Coordinate and collect materials for faculty appointments and coordinate with Dean's Office or Office of the Faculty Affairs as appropriate. Coordinate the generating of various faculty and/or staff lists and statistical data throughout the academic year
  • Assist the department chair in handling confidential matters related to faculty, staff and students
  • Handle assignments that require a thorough knowledge of the department and/or institutional policies and procedures
  • Prepare materials for presentations as seminars, conferences, meetings, etc. including handouts, brochures, pamphlets, transparencies, reports and the like. May assist at seminars, conferences and meetings as directed
  • Perform all other related duties/tasks as assigned


Shift: Full-Time/Days/M-F

Pay Grade: 10

Salary: $13.20/hr

Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Conditions of Employment

All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans

Other Information

This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success."

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

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