Administrative Assistant/ Office Manager - #603955

Brixmor Property Group Inc.

Date: 11/25/2021 20:00 PM

City: Carlsbad, California

Contract type: Full Time

Work schedule: Full Day

The Administrative Assistant/Office Manager reports to the Regional President. This position is required to handle multiple administrative duties for the Regional President and support the West Regional Offices operations on a daily basis. This involves managing multiple calendars including scheduling and preparing for meetings, telephone calls, and travel; processing expense reports on a timely basis; handling confidential documents; and other general administrative tasks. The position requires organization, accuracy, attention to detail, relationship building skills, verbal & written communication, sound judgment, and confidentiality. The candidate for this position is exceedingly well-organized, professional, and detail oriented as well as flexible, proactive, resourceful and efficient.

Duties & Responsibilities:

The Administrative Assistant/Office Manager is responsible for the timely execution of the following activities:

  • Schedule and organize activities such as meetings, travel, and department activities for Regional President and VPs of Leasing
  • Organize and prioritize efficiency of office and administrative processes
  • Assist with processing of signed leases/contracts including data entry and appropriate storage requirements
  • Sort and distribute mail; open mail and determine level of priority, redirect as required
  • Answer phone, take message or field/answer all routine and non-routine questions
  • Assist in the management of schedules
  • Work independently and within a team on special, non-recurring and ongoing projects. Act as a project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing regional event
  • Prepare all meeting materials including PowerPoint presentations, informational binders, folders, etc.
  • Maintain all general files including other confidential information
  • Maintain Timecard system in eTime for all employees in office
  • Coordinate all meetings, both internal and external, including food and audio / visual equipment
  • Other duties as necessary.

Education and/or Experience:

  • High school degree or equivalent.
  • Administrative experience

Position Requirements:

  • Administrative experience in professional setting.
  • A strong team player with excellent organizational, communication and decision-making skills.
  • Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to perform thorough research on the Internet and learn new platforms with ease
  • Ability to create, manipulate and maintain databases.
  • Ability to organize and manage multiple projects. Strong attention to detail, time management skills and personal initiative are all required competencies.
  • Strong grammatical skills. Ability to produce error-free documentation regarding spelling, grammar, and punctuation. Ability to read and write in English.
  • Exceptional customer service skills.
  • Ability to maintain confidential information.
  • Must be self-sufficient and able to operate independently.
  • Must be able to work well with all levels of the organization.
  • Must be able to adapt quickly to new work assignments and situations.
  • Reliable, on-time attendance.

Brixmor offers a hybrid work schedule (M-W in office, Th & F from home), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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