Purchasing Clerk Intermediate - #604658

University Of Michigan

Date: 11/26/2021 01:00 AM

City: Ann Arbor, Michigan

Contract type: Full Time

Work schedule: Full Day


Serve as procurement/barcode team member in the Unit for Laboratory Animal Medicine reporting to the ULAM Director of Business Operations and ULAM Faculty Leadership.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.


Procurement Activities – 50%

  • Manages procurement activities for a large complex medical school department that provides procurement support for very diverse requests through the ULAM Department (large and small purchases)
  • Obtains requests and makes appropriate and timely purchases for goods and services for the ULAM Department that affects approximately 100 people
  • Confirms all orders with vendors and/or labs for accuracy prior to putting out delivery schedules
  • Uses appropriate knowledge to make required purchase changes
  • Develops, communicates and distributes delivery schedules
  • Maintains updated vendor price list and contact information
  • Receives and manages all incoming emails from the dock area for ULAM deliveries
  • Ensures proper procurement practices through consultation with faculty and staff
  • Demonstrates the ability to compare and evaluate procurement purchases that ensure fiscal responsibility through cost analysis, vendor selection and procurement team recommendation for best overall solutions
  • Demonstrates the ability to work independently within the scope of assigned responsibilities that affect business operations to a substantial degree
  • Manages procurement accounts and payable transactions effectively and in a timely manner. Works with accounts payable to ensure all bills are accurate and paid properly

Barcode Activities – 50%

eRAM database reporting, updates and maintenance –

  • Maintains appropriate census records for animal inventories
  • Creates barcode stickers by request to document census activities
  • Processes transfers in eRAM and protocols in the field
  • Investigates housing/husbandry care days and resolves discrepancies in dates, animal numbers room numbers, per diems in eRAM and in the field
  • Activates and deactivates barcode stickers in eRAM
  • Creates Quick Cards for non-breeding cages when an active care card is needed and no breeding sheets are available
  • Creates, distributes, and activates breeding sheets. Places appropriate breeding sheet in binders in each animal room
  • Follows appropriate guidelines for breeding colony cages and biohazard transfers
  • Reconciles data gathered with information existing in eRAM
  • Provides cage scanning in assigned areas
  • Cross checks animal deliveries for Animal Procurement team
  • Files and digitizes barcode documentation records
  • Acts as a reference for facilities questions (room numbers, per-diem rates, species housing, etc.)
  • Appropriately implements Holding Policy/Protocol for expired protocols. Communicates changes to PI and husbandry staff
  • Applies appropriate skill level to this position within assigned functional areas
  • May adapt procedures, processes and techniques to meet requirements of the position
  • Performs other duties as assigned by the ULAM Leadership Team
  • Works under minimal supervision
  • Demonstrate good problems solving skills associate with job performance
  • Makes recommendations for adapting procedures, processes and techniques to meet requirements of this position

Required Qualifications*

  • 2 or more years of experience in position.
  • Bachelor's Degree or equivalent years of experience
  • Under FLSA, incumbents in this position are nonexempt
  • Demonstrated ability to work collaboratively as a member of a team

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine. This includes those working or learning remotely. More information on this policy is available on the Campus Blueprint

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