Executive Assistant - Anesthesia - #689516

Boston Childrens Hospital

Date: 1 week ago

City: Boston, Massachusetts

Contract type: Full Time

Work schedule: Full Day

Job Summary

The Executive Assistant will be responsible for:

  • Directly supporting the Executive Vice Chair of Anesthesia and their interactions with Department Faculty and staff
  • Schedule coordination and maintenance, including: setting appointments and both small and large-scale, multi-stakeholder meetings; reserving meeting locations, ordering supplies and services, preparing agenda and other materials. Prepares travel arrangements, including airline reservations and hotel accommodations.
  • Editing rough draft correspondence, reports, manuscripts, charts, and other materials for clinical, administrative or research purposes, including highly complex and/or confidential financial/business documents
  • Monitoring and maintaining department recordkeeping systems and shared drive, including highly sensitive and/or critical administrative and financial data
  • Input of information into databases and spreadsheets, monitoring data validity and compiling, printing and distribution of periodic reports and other information
  • Logistical/administrative planning and coordination for departmental events
  • Contributing to Department’s Social Media Committee
  • Collecting, organizing and preparing information and materials required for processing and submission of invoices and reimbursement.
  • Liaising with internal/external departments, faculty members and administrators
  • Ensuring work is performed in accordance with established hospital and departmental policies and procedures
  • Providing positive and effective customer service that supports departmental and hospital operations.
  • Collaborating with members of the Department’s administrative team on small/large scale projects and initiatives, as needed

To qualify, you must have:

  • Work requires the level of knowledge typically acquired through completion of two years of occupationally specific education or an Associate's degree in business or a closely related field.
  • Minimum three to four years’ experience required.
  • Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
  • Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork

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