Office Assistant 3 (PCN: 2142) - #740665

State of Alaska


Date: 01/14/2022 22:00 PM

City: Kotzebue, Alaska

Salary: $3,104 / hour

Contract type: Full Time

Work schedule: Full Day

ATTENTION ALASKA RESIDENTS ONLY!

The Department of Transportation and Public Facilities (DOT&PF) Northern Region Highways and Aviation is looking for a Office Assistant 3 to help us
Keep Alaska Moving!

Our organization, mission, and culture:


This position is part of the Department of Transportation and Public Facilities Northern Region Highways & Aviation Division that provides administrative support in Kotzebue. This section is a very tight knit family that assists, supports, and encourages each other in order to uphold the Department' and Division's mission to Keep Alaska Moving through service and infrastructure



The working environment you can expect:

This position is located at the Kotzebue airport at 100 Airport Access Road, Kotzebue AK. The Daily work environment is a quiet office with occasional public traffic. Your main interactions are with the airport foreman and airport staff.



The benefits of joining our team:

This position provides the opportunity to be part of a team-oriented atmosphere while working independently in a remote district. This provides meaningful interactions and contributions to the Kotzebue community while building technical competency with integrity, excellence, and respect.



What you will be doing:

This positions performs a wide variety of Administrative duties to support the daily operations at the Kotzebue Airport. You will be the main point of contact for administrative needs to support staff and the public. Duties for this position include timesheets, ordering supplies, reconciling credit card transactions, badging and finger printing, trainings, maintaining excel spreadsheets, and answering calls from both staff and the public.



Who we are looking for:

Any combination of education and/or experience that provides the applicant with the core competencies of:

  • Excellent/strong organizational skills, customer service skills, and computer skills including experience with Microsoft Outlook, Excel and Word programs
  • Able to work independently and prioritize large workloads
  • Ability to understand and identify accounting concepts and apply them to a variety of work tasks
  • Able to compare data for accuracy and completeness, identify discrepancies and make corrections
  • Able to research, compile, and present information, then communicate well both verbally and in writing and follow up when cooperation is not forthcoming


Minimum Qualifications

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as performing reception duties, answering routine questions on services or products, retrieving information from electronic or hard copy files, recording expenditures and receipts, or typing routine correspondence.



Substitution:

Education from an accredited college may substitute for six months of the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocational education equal one month of experience).



Special Note:

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.



Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.



Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.


Additional Required Information

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**


THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.



APPLICATION

This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple choice, and select all that apply questions. The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.



A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.



WORK EXPERIENCE

Applications and resumes will be reviewed to determine if the minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.



EDUCATION

If post-secondary education is required or is used as a substitution to meet the minimum qualifications, it is required to complete the Education section of your Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Units Completed field. Copies of transcripts will be required at time of interview but may also be attached to the application.



SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.



RECRUITMENT NOTICE

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.



EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.



Workplace Alaska NOTICE

PLEASE NOTE: If you choose to apply using a hardcopy (paper) application, please follow the instructions on the Workplace Alaska website "How to Apply."



Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465-4095.



If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘governmentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.


Contact Information

Jocelyn Swindel

Administrative Officer 1

Phone: 451-5231

jocelyn.swindel@alaska.gov



Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.



For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)



Insurance Benefits
  • Health insurance, which includes employer contributions toward medical/vision/dental
    • The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information.
      • AVTEC
      • Confidential
      • Correctional Officers
      • Marine Engineers
      • Mt. Edgecumbe Teachers
      • Supervisory
      • Unlicensed Vessel Personnel/Inland Boatman's Union
      • Exempt employees (not covered by collective bargaining)
    • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
      • General Government
      • Labor, Trades and Crafts
      • Public Safety Employees Association
      • Masters, Mates & Pilots
  • Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
  • Group-based insurance premiums for
    • Term life (employee, spouse or qualified same sex partner, and dependents)
    • Long-term and short-term disability
    • Accidental Death and Dismemberment
    • Long-term care (self and eligible family members)
    • Supplemental Survivor Benefits
  • Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses


Retirement Benefits
  • Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
  • Matching employer contribution into a defined contribution program (new employees)
  • Employer contribution into a defined benefit or defined contribution program (current employees)
  • Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
  • Option to enroll in the Alaska Deferred Compensation Program
  • Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See http://doa.alaska.gov/drb/retirement/index.html for additional information

Paid Leave & Other Benefits
  • Personal leave with an accrual rate increase based on time served
  • Eleven paid holidays a year
  • Gym discounts at participating fitness providers in multiple locations throughout the state.


See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information

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