Office Associate III - - #740670

Virginia Dept of Social Services - Local


Date: 01/14/2022 22:30 PM

City: Norton, Virginia

Salary: $25,025 / year

Contract type: Full Time

Work schedule: Full Day

Office Associate III is the advanced level in the occupational group for Office Associates. Employees work in a service or administrative program area(s) performing a broad variety of office and program support responsibilities that require applying some program knowledge and office and administrative practices, policies and procedures to perform specific office support activities. Employees may serve as a lead worker and provide guidance to office support staff or others.

Types or transcribes correspondence, memos, minutes, reports or originals from rough draft, clear copy, recordings, shorthand, or notes; Composes routine correspondence and memos; Proofreads written and numerical documents; Sets appointments for interviews or meetings; Records inventory, statistical or fiscal data in a variety of formats and complies informational reports as needed; Handles or contributes to reports and other documents including fiscal and personnel documents, of intermediate scope and impact; Provides information to customers regarding programs, policies and rules of the department; handles inquiries from others regarding services; Performs research in automated and paper systems; Sets up and organizes files; Purges records; Maintains filing systems; Troubleshoots minor computer problems sufficient to resolve or submit service requests; calls in trouble tickets; May provide guidance and training to other clerical staff and office volunteers; Prepares purchase orders and other internal documents; and Processes items for payments and handles petty cash


Minimum Qualifications
Considerable knowledge of office and administrative practices, policies and procedures as related to assigned program and office support activities; spelling, grammar and punctuation; office terminology, procedures, and equipment technology and office software programs(Word, Excel, Access or other word processing programs); and mathematics to calculate percentages, formulas and averages to solve mathematical problems. Some knowledge of: elementary bookkeeping and accounting.



Skill in operating a personal computer, printer, scanner, and a variety of standard office machines and equipment. Some skill in performing basic maintenance of computer system and general office equipment to include some troubleshooting of automation equipment problems.



Demonstrated ability to organize information and develop/maintain records in various formats; communicate effectively both orally and in writing; follow written and oral instructions; multi-task; answer phones; data entry, and or appointment scheduling; front desk responsibilities; establish and maintain effective working relationships with coworkers, customers, other public and private agencies, and the public sometimes under stressful situations; collect and disseminate information to include confidential documents; make computations with speed and accuracy; file alphabetically or numerically; proofread; type from clear copy or draft; make minor decisions in accordance to regulations and established practices; advise and interpret policies and procedures in researching and resolving inquiries, requests and complaints; and act as a leader to other clerical staff


Preferred Qualifications
High school diploma supplemented with related clerical or administrative experience in social services or related field OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Experience using Excel spreadsheets


Special Requirements
All applicants are subject to a DMV/driving record check, pre-employment drug screen, Central Registry (CPS) check and/or criminal history search. The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority


Special Instructions to Applicants
Application/resume for this position must be submitted electronically through this website. Mailed, e-mailed, faxed, or hand delivered application/resume will not be accepted. This website will provide a confirmation receipt when the application/resume is submitted for consideration. Consideration for an interview is based solely on the information within the application/resume. Please refer to your RMS account for the status of your application/resume for this position


Name Elizabeth Fleming


Phone 276-679-2701


Fax


Email


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