Financial Assistant - #99904

District of New Jersey

Date: 04/19/2022 14:00 PM

City: Trenton, New Jersey

Salary: $50,870 / year

Contract type: Full Time

Work schedule: Full Day

Court Name/Organization:

District of New Jersey


Trenton, NJ

Opening and Closing Dates:

04/18/2022 - 05/02/2022

Appointment Type:


Classification Level/Grade:

CL 25 - CL 26



Link to Court Careers Information:

Announcement Number:


Position Description

Representative Duties

  • Complies with procedures and policies established by the Administrative Office of the U.S. Courts (i.e., Guide to Judiciary Policy) and the court unit by its Internal Control Manual. Gives advice and explains requirements of policies and procedures.

  • Supports the financial operations of the court, processing a large volume of transactions, while interpreting and applying established rules with a high level of accuracy

  • Performs financial operations including reimbursements for travel, attorney admissions fees, restitution and/or fine collection and disbursement, vendor payments, and funds deposited with the court pending litigation. Aids the court’s Transit Subsidy Program.

  • Learns new processes, as well as automated systems to provide timely and accurate customer service. Uses accounting software (JIFMS, FedInvest, CCAM, RestAssured) to record, store, and track information.

  • Performs research and provides training resources to the court in a customer friendly manner for a range of financial services

  • Works with U.S. Attorney’s Office to reconcile criminal debt accounts and receivable records

  • Performs financial duties, including cashiering, logging, reconciling, and posting transactions to the accounting system

  • Prepares monthly reports, in multiple automated systems, as required

  • Reviews and/or performs accounts payable and accounts receivable duties; has responsibility for the accuracy and accountability of monies received and disbursed by the court

  • Performs other duties, i.e., for audits, special projects, etc., as needed and assigned


To qualify for this position, applicants must have at a minimum a high school diploma or the equivalent; however, a bachelor's degree from an accredited college or university is highly desirable. The successful candidate must have two years of general clerical or administrative experience. To qualify for the CL 25-CL 26 level, at least one year of specialized experience is required.

  • The Court may offer a salary beyond the minimum starting salary depending on qualifications, experience, and court funds. Promotion to the next grade, including a CL 27 Financial Specialist, may be without further competition, based on performance and funding.

Generalized experience is defined as progressively responsible clerical, office, or other work that demonstrates the possession of or the ability to acquire, the knowledge and skills needed to perform the duties of the position. This includes but is not limited to knowledge of professional office procedures, excellent customer service initiatives and excellent organizational, analytical, communication and interpersonal skills.

Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, and laws that involve the routine use of specialized terminology and automated software and equipment for word processing, data entry and report generation.

Court Preferred Knowledge and Skills
Ability to research financial topics and stay abreast of changes, applying the Administrative Offices’ Guide to Judiciary Policy and the Internal Control Manual to specific situations. Higher grade level requires greater ability in this area.

Skill and accuracy in working with numerical calculations and the ability to recognize errors, their probable cause and identifying alternative solutions. Working knowledge of Microsoft 365 Office, especially Excel is required. Experience using accounting or financial systems, professionally or personally, is preferred.

Ability to work independently as well as with a team.

Possess strong written and verbal communication skills. Ability to discuss complex and sensitive matters with judges, unit executives, managers, and court staff.

The ability to evaluate operations, then suggest and develop recommendations for improvement.

Knowledge of and compliance with the Code of Conduct for Judicial Employees and court confidentiality requirements. Ability to consistently demonstrate sound ethics and good judgment.


Learn more about the Judiciary’s benefits


Conditions of Employment

Applicants must be a U.S. citizen or eligible to work in the U.S. A background investigation including fingerprints and criminal record check will be conducted. Any applicant selected for a position will be hired provisionally pending favorable suitability determination of the background investigation.

Employees of the U.S. District Court for the District of New Jersey are required to be fully vaccinated from COVID-19. The incumbent selected for this position will be required to submit an Attestation advising of vaccination status.

Information for Applicants

The Court reserves the right to modify the conditions of this job announcement or to withdraw the job announcement, or to fill the position sooner than the closing date, if a closing date is shown, any of which action may occur without any prior written notice. The Court will only communicate with those qualified applicants who are selected for an interview. If a subsequent vacancy of the same position becomes available within a reasonable time of the original announcement, the court may elect to select a candidate from the original qualified applicant pool.

Judiciary employees serve under excepted appointments and are considered “at will” and can be terminated with or without cause by the court. All information provided by applicants is subject to verification and false statement or omissions of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed. This position is subject to mandatory electronic fund transfer (direct deposit) for salary payment.

How To Apply

Interested applicants may submit electronically to the court’s website, the following documents:

  • A cover letter explaining your qualifications for this position

  • An updated resume

  • Salary history (external applicants only)

Send these required documents to the attention of Emma C. Fernandez-Regan, Human Resources Manager via the following recruitment address: on or before May 2, 2022 by 5 p.m.

We are unable to consider applications without the required documents sent as instructed above.


The federal Judiciary is an Equal Employment Opportunity employer.

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